Pilot partnerGeorge Washington University Hospital

The policy intelligence layer for hospitals.

PoliCare turns your policy binders into answers staff can use at the bedside, each one cited to your hospital's current policy.

Built by emergency physicians at GW

  • Every answer cited to source
  • Version-tracked policies
  • No EHR connection needed

A walkthrough of PoliCare: on a night shift a nurse stops at a fall-risk room, signs in, asks what the fall prevention protocols are for high-risk patients, and gets an answer from the hospital's own policy, cited to page 9 and approved by a clinical reviewer.

The problem

Policy gaps surface in surveys and incidents.

A policy only protects patients if staff can find it, and if it is still right. Surveys and incident reviews keep finding the gap, and turnover means someone is always learning your policies from the start.

PoliCare closes both gaps: staff find the right policy in seconds, and it is always the current version.

Sound familiar?
One place for every policy.Current, cited, and answerable from the bedside.

Product

Built for the floor and the quality office.

Nurses get a cited answer from your own policy in seconds. Your quality team sees every question staff ask, and where the library falls short. Pick a role to see how it works.

A question at the bedside, answered from your policy, with the page it came from.

Request a demo

Ask at the bedside. Ask from the phone at the bedside and get the answer from your own policy, approved by a clinical reviewer.

Trust

It doesn’t guess.

Every question takes one of three paths, and PoliCare tells you which. Cited and verified, honestly silent, or openly in conflict. Never a confident guess.

Three paths. Cited and verified: the answer names the document, the page, and the clinical reviewer who signed off. Silent: when no policy covers the question, PoliCare says so and sends the gap to your quality team. Conflict: when two policies disagree, you see both passages side by side and the owner is notified.

Nurse · 4 West · 2:10 a.m.

Who can initiate the Massive Transfusion Protocol?

Your policy library · 951

Library audit

Every document, accounted for.

1,058 documents from 33 departments.

Documents by department and status
DepartmentCurrentUnclassifiedNeeds attentionPast review date
Nursing20430131
Pharmacy11219101
Emergency951760
Surgery1061730
Lab & Blood Bank7816100
Infection Prevention701440
Administration1012470
Imaging761950

How it starts

Start with the files you have.

No migration project. Send the library as it is. Watch the building light up as it goes live.

1,058 policies indexed; 2 past review date; 5 expiring in 30 days.

Security

Built for hospital IT.

The controls your security review will ask about, stated plainly.

Encrypted at rest. Plain language for you.

Standards

The frameworks we align to and test against.

  • HIPAA-aligned

    Built on the HIPAA Security Rule, with audit controls under §164.312(b) and identifier handling based on HIPAA Safe Harbor de-identification.

  • NIST-aligned

    Our AI governance follows the NIST AI Risk Management Framework, and our security controls are aligned with the NIST Cybersecurity Framework.

  • OWASP-tested AI

    Every release is checked against all 10 categories of the OWASP Top 10 for LLM Applications and is blocked if any test fails.

Controls

How your hospital's data is kept apart and safe.

  • Tenant isolation

    Each hospital's data is isolated at the database level, and every search is limited to that hospital, so no data can leak or mix between hospitals.

  • Encryption

    Data is encrypted with TLS while it moves and encrypted again where it's stored, and all keys and passwords are kept in a secure vault, never in the code.

  • Audit trail

    Every access to sensitive data is recorded in a log that can't be edited or deleted.

See it on your
own policies.

Thirty minutes. Bring a few of your policies and see what PoliCare finds in them.

  • Your library, classified and checked for gaps
  • A nurse question answered from your own policy
  • What a rollout on one unit looks like